Transport & distribution
Fuel, Allowance & Trip Expense Platform for a Haulier
A web application for a container haulier that pairs drivers, prime movers, trailers, generators and containers, calculates fuel and allowance rates per route, and hands the totals to accounting.
- Client
- Southern Hauliers (Thailand) Co., Ltd.
- Industry
- Logistics & Transport
- Year
- 2023
- Services
- Custom Software Development, Web Application Development
The problem, and how we solved it
The challenge
- Fuel and allowance rates depend on many conditions
- Calculated by hand, payments rarely matched entitlements
- Month-end meant chasing fuel stations and drivers
What we built
A cloud platform that gets fuel and allowances right before the truck leaves.
- Driver, prime mover, trailer and container paired before each trip, with every change kept
- Rates by many conditions route, distance, customer, job type and special rates
- Actual spend netted against entitlement automatically after each trip
- Passed to accounting to settle with fuel stations and drivers
What the system does
- Pre-trip pairingDriver, prime mover, trailer, generator and container, with full history
- Multi-condition ratesBy route, distance, zone, customer and special jobs
- Actual-vs-entitled nettingCompares what drivers spent with what they were entitled to
- Accounting handoffMonth-end totals per fuel station
- Dashboard and audit logAn executive overview and a record of every change
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